It is impossible to imagine today’s business world without trade fairs, and this is especially true of the Central European region. Almost two-thirds of the world’s most important trade fairs are held in German-speaking countries, with visitor numbers growing every year. Also the Vienna Trade Fair is one of the top addresses for trade fairs of all kinds in Europe. However, in order to ensure a smooth trade fair appearance, some precautions have to be taken, especially with regard to the handling of the trade fair stand and materials.
In this article we want to provide you with a few simple suggestions and tips around the storing your exhibition stand so that nothing stands in the way of your company’s successful appearance at the next trade fair.
Keep detailed inventory list
Probably the most important measure to ensure that during storage and the next time you need to set up your stand is to keep an inventory list. Microsoft Excel is particularly well suited for this purpose and should be kept with the greatest possible accuracy. This means that everything from the number of screws to coffee cups should be listed, and after each trade show the list is checked to make sure it is up to date. During dismantling and set-up, it can be clearly checked that all materials are available and that there is no chaos on the day the trade fair starts.
Source: VDK
When storing the stand, the main thing to pay attention to order. Detailed inventory lists, stackable boxes for storing smaller items, and a place to collect and store everything neatly all help.
Professional packing
To ensure that the exhibition stand leaves a good impression for years to come, it is essential to pack the various materials and objects properly. Screens, for example, should be wrapped in protective film, which also applies to other sensitive surfaces such as glass tables. Furniture used on the stand, such as chairs or benches, should also be protected, especially if they are made of leather.
Uniform and therefore stackable Boxes made of plastic are a popular way to safely store all the smaller items. Labeled, the boxes provide a great overview and thus save a lot of time during assembly. But even if you only want to access certain items of the stored material, the labeled boxes make it easy to find the items you are looking for in no time at all.
Fold flags and banners carefully
No trade fair stand can do without them: Large flags and banners with company logos and catchy inscriptions to remain in the visitors’ memory. However, in order for them to make the desired impression, it is important that they also look neat. Stowed crumpled up, it would probably be better to leave the crumpled flags at home for the next trade show appearance. Carefully folded and stored in a box, the promotional materials remain in beautiful condition, and minor creases caused by folding can be easily ironed out.
Source: KIBOX
With stackable plastic crates, you always keep track of your stored trade show materials.
In the case of electrical appliances, regularly maintain and pay attention to the premises
The items needed for a trade show are often not limited to just furniture and advertising materials, but also electronic devices are also often used. A coffee maker for exhausted trade show visitors or a microwave for booth staff is already standard equipment at most companies. During Storage However, care should be taken to select a dry and constant-temperature room for any devices. Coffee machines should also be cleaned and descaled regularly especially if they are unused for a long time and there are water residues in them. Since relevant trade shows are usually held at intervals of several months rather than weekly, it is important to store the equipment carefully when it is not in use for a longer period of time. This brings us to the final point, the right storage facility.
The right storage location for trade fair materials
Of course, it is practical to store all the materials needed for the fair at the company’s premises. However, for a variety of reasons, this is often not possible in practice, as companies do not always have the space they need beyond their normal office premises. This is especially the case if the company does not have a production facility and the associated storage capacity. Outsourcing is the better option in this case, which brings the self-storage option into play. With storage facilities ranging from 1m² to 50m², self-storage companies like STORE ROOM offer the space needed for exhibition stands of any size. This around the clock alarm-secured and, above all, cost-effective variant of accommodating one’s trade fair stand has already been discovered by numerous companies. Above all, the possibility of having everything stored collectively in just one place has many advantages.
Always keep an updated inventory list, use uniform and labeled boxes, and make sure sensitive materials are properly packed, and you’ll have mastered much of the preparation for the next show. We hope to give you some helpful tips and food for thought for your handling of trade fair materials.
Your STORE ROOM Team 🤖