Storing IT equipment: how it works
Whether you run a small start-up or work for a larger company, storing IT equipment can be a challenge. From laptops and servers to printers and scanners, equipment is expensive, fragile and often essential for day-to-day operations. So if you need space at short notice or want to store old equipment safely, self-storage offers a clever solution.
In this blog post, we explain why it makes sense to store your IT equipment professionally in a self-storage unit, how to prepare the equipment optimally and what you should look out for to avoid damage and data loss.
Why store IT equipment?
Technology is constantly changing, especially in the IT sector. New software often requires more powerful hardware, and outdated devices are quickly replaced by new ones. But what to do with the old devices? Simply throwing them away is not an option, not only because of the value of the hardware, but also due to data protection issues. This is where self-storage solutions such as STORE ROOM Smart Selfstorage come into play. Whether you want to free up space in the office or store your IT equipment, self-storage offers you the space you need.
Our storage compartments offer you:
- Safe, dry and temperature-stable storage for sensitive IT equipment.
- Flexibility: Store short-term or long-term, depending on your needs.
- Round-the-clock access: You can access your devices whenever you need them.
Advantages of STORE ROOM Smart Selfstorage
In addition to the points mentioned above, STORE ROOM offers many other advantages that are specially tailored to the needs of IT equipment:
1. Temperature and humidity control
IT devices are particularly sensitive to extreme temperatures and humidity. Laptops, monitors and servers can be damaged by condensation or excessive heat. STORE ROOM’s storage boxes are temperature-controlled and maintain constant conditions so you don’t have to worry about humidity or temperature fluctuations.
2. Safety
IT equipment can quickly run into money. Whether high-end laptops or expensive servers – theft is always a risk. Our self-storage facilities are video-monitored around the clock and access is only possible via an access control system. This means that your devices are securely protected against unauthorized access at all times.
3. Flexible storage options
At STORE ROOM, we offer you flexible storage sizes so that you can rent exactly the space you really need. From small lockers for a few laptops to large rooms for server racks and network technology – we have the right solution for any amount of IT equipment.
Preparing your IT devices for storage
Before you store your IT equipment in a self-storage unit, there are a few important steps you should take. These preparations will help you to extend the life of your equipment and prevent damage.
Data backup
Probably the most important step before storing IT equipment is data backup. Be sure to make backups of all important files, either on an external hard disk or in a cloud solution. If your device is damaged during storage, you will still have access to your important data.
Cleaning
Dust and dirt can damage the electronics of your devices. Therefore, clean all devices thoroughly before you put them into storage. Fans and keyboards in particular often accumulate a lot of dust, which can impair their functionality in the long term.
Packaging
The right packaging is crucial to protect your IT devices from external influences. If possible, use the original packaging, as this is perfectly matched to the device and offers the best protection. Alternatively, you can also use bubble wrap and sturdy cardboard boxes. Make sure that sensitive components such as screens or hard disks are particularly well padded.
Remove batteries and rechargeable batteries
If you store devices with integrated batteries or rechargeable batteries, it is advisable to remove them beforehand. Rechargeable batteries can be discharged and damaged over a long period of time, and in the worst case they can even leak and damage other devices. Store batteries separately in a dry and cool place.
Labeling
To keep an overview, it is helpful to label the boxes and packaging. Make a note of which device is in which box and whether accessories such as cables or adapters are included. This will save you time later when you need the devices again.
Long-term storage of IT equipment: what you should look out for
If you are planning to store your IT equipment for longer periods, you should consider a few additional aspects.
Regular checks
Even if your appliances are safely stored in a self-storage unit, it is advisable to check them regularly. This is particularly recommended for longer periods of storage.
Insurance
Check whether your IT equipment is adequately insured. At STORE ROOM Smart Self-Storage, we offer special insurance packages for stored items. So you are covered even in the unlikely event of damage.
Long-term data backup
For IT equipment that is stored unused for long periods of time, you should consider performing regular backups. Even if you do not use the devices directly, the data on older hard disks could be lost if they are not backed up regularly.
Storing IT equipment requires some planning and care, but with the right preparations and a professional self-storage solution from STORE ROOM Smart Selfstorage, you can be sure that your equipment is in good hands. Whether for short-term storage during a move or for long-term storage of old equipment – we offer you the necessary flexibility, security and optimal storage conditions.
If you would like to find out more about our storage options or need individual advice, contact us today! We’ll be happy to help you store your IT equipment with peace of mind.